Mucknotes — Privacy Policy

Last updated: 4 October 2026

Mucknotes ("the app", "we", "us") is a livestock and equine record-keeping app published by The Pocket App Company. This policy explains what we collect, how we use it, and the choices you have. Questions: support@thepocketappcompany.com.

What we collect

• Account data: the email address you sign in with (via Firebase Authentication), and your display/barn name.
• Records you create: animals, barns, and the health records and reminders you log (type, date, notes, cost, and similar text you enter or dictate). This is stored under your account so the app can show, summarize, and remind you about it.
• Voice input (transcript only): when you log a record by voice, see "Voice and audio" below.
• Basic technical data: standard operational logs and crash diagnostics needed to run and secure the service.

Weather (web version only): if you allow it, the web version of Mucknotes asks your browser for your approximate location and sends it to Open-Meteo, a free weather service, to show the weather at the top of the screen. We do not store that location, and the Android and iPhone apps never ask for it. You can say no and everything else works the same.

Apart from that, we do not collect location, contacts, advertising identifiers, or biometric data, and we do not sell your data or use it for third-party advertising.

Voice and audio

Mucknotes is voice-first, and we handle audio conservatively:

• Speech is converted to text by your device's built-in speech recognition (Apple Speech on iOS, Android's on-device recognizer). Depending on your device and OS settings, that operating-system service may process the audio to produce the transcript — this is governed by Apple's or Google's privacy terms, not ours.
• Mucknotes never records, stores, or uploads audio files. We receive only the resulting text transcript. Audio is not retained by us at any point.
• The text transcript is sent over an encrypted connection to our AI parsing service (see "AI processing") solely to turn it into a structured record, then the structured record (text) is saved to your account. Transcripts are processed transiently for that request and are not retained as a separate store.
• Your audio and transcripts are never used to train AI models.

AI processing

Optional AI features (structuring a dictated note, and the Pro "summarize" / "ask about my animals" features) send the relevant text — your transcript or a compact export of your own records — to our Cloud Functions proxy, which calls Anthropic's API to return the result. The AI answers only from the text we send it, is instructed not to give veterinary medical advice, and neither we nor the provider use your content to train models. If you never use these features, no record text is sent for AI processing.

Your clients' data

If you board or care for other people's animals, Mucknotes lets you save your clients' names and contact details too. You decide what to store about a client and are responsible for it. We store and process it only to run the app for you — for example, to show it on your roster or to generate a client's PDF or portal link — and we do not sell it or use it for advertising.

You can edit or delete a client's record in the app at any time. Deleting your Mucknotes account deletes it along with the rest of your barn's data (see "Delete" below). A client portal link is a shareable, time-limited link (currently good for 180 days) — treat it like a key, and anyone holding it can view the portal it points to.

Where your data lives (processors)

We use Google Firebase (Authentication, Cloud Firestore, Cloud Functions) to store your account and records and to run the app's backend, and Anthropic for the optional AI features described above. On the web version, Open-Meteo receives an approximate location for the weather, as described above. These providers process data on our behalf under their own security and privacy commitments.

Payments

Paid subscriptions are handled by the app store you purchased through (Apple App Store or Google Play) or by Stripe. We do not receive or store your full card details.

Your choices and rights

• Access / export: your records are visible in the app; contact us for an export.
• Delete: you can delete individual records and animals in the app, and delete your entire account (Settings → Account), which removes your associated data. You can also email us to request deletion.
• Permissions: microphone access is optional and only used when you tap to log by voice; you can revoke it in your device settings and keep using manual entry.

Data retention

We keep your account and records until you delete them or close your account. Audio is never retained (see above).

Children

Mucknotes is a tool for animal owners and is not directed to children under 13, and we do not knowingly collect data from them.

Changes

We may update this policy; material changes will be reflected by the "Last updated" date above.

Contact

The Pocket App Company — support@thepocketappcompany.com